Benefits:

• Competitive salary commensurate with experience.

• Hybrid and remote work support.

• Opportunity to work with an internationally diverse team.

• Great perks (autonomy, flexible working hours, hardware budget, central office space and exciting team events).

Education Requirements:

• Bachelor's degree or relevant certification is a plus.

Experience Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives or institutional directors.

Other Requirements:

• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).

• Excellent organizational and time management skills with the ability to prioritize tasks.

• Strong communication and interpersonal abilities, with the utmost discretion and professionalism.

• High attention to detail and accuracy.

• Ability to work independently and proactively, anticipating the needs of executives.

• Flexibility and adaptability to changing priorities and a fast-paced environment.

Responsibilities:

• Calendar Management: Efficiently manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements as needed.

• Communication: Serve as a point of contact between the executives and external stakeholders, handling phone calls, and other forms of communication with professionalism and discretion.

• Meeting Coordination: Coordinate and prepare materials for meetings, including agendas, presentations, and follow-up action items. Attend meetings as required and take accurate meeting minutes.

• Travel Arrangements: Arrange travel plans, accommodations, and itineraries for executives, ensuring cost-effectiveness and smooth travel experiences.

• Document Management: Organize and maintain electronic and paper files, ensuring documents are readily accessible and confidential information is handled securely.